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How to create an efficient onboarding experience for casual employees

(Source: Supplied.)

Australia is back open and we know you’re ready to ramp up. While the future is looking brighter for SMEs, you’re likely facing one big challenge – you’re in dire need of staff, and when you do find them, you need to onboard them efficiently. 

It can be an admin-heavy and time-consuming activity, and if not done right, might leave your business vulnerable to non-compliance liabilities. 

Whether you’re gearing up for a busy post-covid year, or you have a workforce that’s made up of rotating casual staff, these three core pillars can help create an effective casual onboarding process: 

  • Quick: You can work through admin fast so that your new team member can hit the ground running.
  • Scalable: You can apply the process to one new employee, or 50 new employees. 
  • Motivating: Following the process, your new team member will be excited about their new role. 

To make sure you’re covering these three pillars, we strongly recommend taking some time before your seasonal ramp up to review your onboarding process. It could take a couple of weeks to get prepared – especially if you decide to implement employment software to help. 

Looking to give your new starter a standout onboarding experience? Here are our top tips. 

Onboarding starts before day one

If you’re going to ace first impressions, you need to start your onboarding process well before day one. Consider taking care of the administration side of things early with employment software, so you leave more time for your employee to become immersed in their role. 

Essential information 

With casual employees, you want to communicate essential information early on. Share details on the uniform, applying for time off, clocking in and out, shift-swapping and managing overtime. This can help set expectations so your new hires are across everything before they start. 

Mission, vision and goals

If you want your new starter to embody the company’s mission, vision and values, then you need to share this as part of your onboarding process. Communicating the goal of their role will help new hires focus their efforts toward achieving them. You could run a quick presentation, or provide the details in a welcome pack. 

A friendly face

Your role as an employer is to help new employees settle into their new team. A buddy system can be really helpful here, so connect your new starter with a longer-term, permanent employee, or returning seasonal employee if you can. 

Incentives, goals and competitions 

It’s likely many casual staff take a job with your business to earn extra money, meet new people and have some fun. This is why it’s a great idea to motivate your team with fun incentives, sales goals or challenges. However, remember that with any incentive or competition you need to stay compliant with employee gifting laws. 

A more efficient way to onboard

When it comes to casual onboarding, we know you want to work at speed to get new starters up and running. Yet, the intense paperwork of contracts, payroll information, personal details, certifications, qualifications and visa documents does not make for a speedy process. 

With Employment Hero, you can onboard casual employees with ease and have all important employee details sorted before their first day. Learn how Employment Hero can simplify your onboarding and more

Download the full ​​Induction and Onboarding Guide for Casual Employees here. 

Disclaimer: This article is general in nature and does not take into account your personal situation. You should consider whether the information is appropriate to your business needs, and where appropriate, seek professional advice.